Project Activities

1. Project Management 

The management activity ensured smooth coordination between partners and effective communication throughout the project.
All partners signed cooperation agreements, established financial and administrative procedures, and created a shared digital workspace. Ten online coordination meetings were held to monitor progress and share updates. Communication was maintained through WhatsApp, Doodle, and shared drives.
The project website and Facebook page were launched, and all partners maintained sub-pages on their institutional websites.
This activity guaranteed transparent financial management, timely implementation, and a spirit of partnership and trust that became the foundation for future joint Erasmus+ initiatives.

2. Kick-off Meeting in Łódź (11–12 January 2024, Poland)

The two-day meeting was held at Miejska Strefa Kultury in Łódź and gathered two representatives from each partner organisation.
The meeting focused on integration, presentation of institutional profiles, discussion of project goals, division of responsibilities, and clarification of administrative and financial rules.
Participants received practical guidelines and a six-month action plan, ensuring shared understanding and motivation across the consortium.
The event marked a strong and well-coordinated start, fostering commitment, trust, and common vision among partners.

3. Publication: “Best Practices of Service Learning in Culture” (January – April 2024, Poland)

Partners collaboratively prepared a publication showcasing best examples of service learning in cultural institutions.
Each partner selected at least three national case studies and one from outside the consortium, all illustrating innovative links between culture, education, and social responsibility.
A unified template ensured comparability and clarity. The final publication was produced in five languages (English + four partner languages) and made freely available online in PDF format.
The result is a practical, visually engaging resource promoting creative ways of combining cultural activities with civic education.

4. International Training on Service Learning (February – April 2024, Greece)

A three-day international training in Athens gathered 12 participants (three per partner organisation).
The programme, designed by AfCS trainers and experts, included both theoretical sessions and hands-on workshops.
Participants strengthened their competences in mentoring, youth engagement, and project-based learning.
By the end of the course, each participant achieved a 60 percent improvement in skills compared to the baseline evaluation and became qualified as a “service learning tutor.”
All materials, reports, and photos were published on the project website and social media.

5. National Cascade Trainings (April – September 2024, All Partner Countries)

After the international course, trained tutors delivered local cascade trainings in their home institutions and communities.
Over 50 educators, youth workers, and cultural professionals participated. These sessions deepened knowledge of service learning and adapted the method to national contexts.
Many participants later became active tutors and mentors for youth projects. The activity strengthened institutional capacity and promoted sustainability by building a network of local experts.

6. Promotional Seminars (September 2024 – April 2025, Portugal)

Public seminars were organised across the partner countries to promote the concept of service learning among cultural professionals, teachers, and NGOs.
The events presented the benefits of integrating civic education with artistic and cultural practice.
Participants exchanged experiences, discussed challenges, and explored opportunities for cross-sector collaboration.
The seminars raised awareness, inspired new partnerships, and encouraged organisations to apply the service learning model in their daily work.

7. Youth Presentations and Lectures (September 2024 – April 2025, Spain)

Each partner held two-hour interactive presentations for high-school students introducing the idea of service learning in culture.
A total of 169 students participated. Activities included discussions, quizzes, and teamwork exercises.
Evaluation surveys showed that 92 percent of participants found the sessions inspiring, and 83 percent expressed interest in joining similar projects in the future.
These sessions effectively connected young people with local cultural institutions and laid the groundwork for the pilot projects.

8. Pilot Social-Cultural Projects (March – June 2025, All Partner Countries)

Four pilot projects were implemented by youth teams in collaboration with cultural institutions and schools.
More than 20 young participants, supported by 10 tutors, developed and carried out initiatives addressing local community needs—such as social inclusion, environmental awareness, or cultural heritage.
The results exceeded expectations: 90 percent of participants rated their experience as highly valuable, and all institutions involved declared their intention to continue cooperation.
The pilots fostered youth leadership, teamwork, creativity, and civic engagement—core principles of the service learning method.

9. Development of Recommendations for Schools and Cultural Institutions (May – July 2025, Spain)

Building on the pilots and previous phases, partners created a comprehensive multilingual brochure with recommendations for adapting service learning to the realities of cultural institutions and secondary schools.
The document presents tested methods, potential challenges, and benefits, offering practical guidelines for educators and cultural professionals.
It is available for free download in English, Polish, Spanish, Portuguese, and Greek at www.servicelearningerasmus.com.

10. Final Partner Meeting (3–5 June 2025, Portugal)

The final meeting took place in Funchal, Madeira, hosted by ARTE.M.
Partners reviewed project achievements, evaluated results, and discussed dissemination and follow-up plans.
They also explored future cooperation opportunities under Erasmus+ and agreed to maintain the partnership for further initiatives linking education, youth, and culture.
The meeting celebrated the project’s success and its lasting impact on participating organisations and local communities.